(12-month contract)
West London

A luxury interior design practice is seeking a Document Controller / Project Administrator to support a busy, multi-project team. This is a key role focused on maintaining robust document control processes, ensuring accuracy across project information, and supporting the smooth day-to-day running of projects and office operations.

Key duties

• Manage drawing and document control processes across platforms such as Aconex, ACC, BOX and OneDrive
  • Maintain accurate revision logs, issue sheets, and document numbering systems
  • Set up and manage project folder structures, ensuring information is current and accessible
  • Upload, download, file, and distribute project documents and transmittals to design teams
  • Support FF&E documentation on SpecDesigner, linking drawings to specifications
  • Assist with project scheduling and programme tracking using Microsoft Project and Excel
  • Support document archiving processes (digital and physical)
  • Approve timesheets and produce monthly reports via time management systems
  • Maintain IT asset registers and tagging of equipment
  • Provide general project coordination and office administration support

About you

• Proven experience in document control and project administration within design, construction, or engineering environments
  • Strong understanding of revision control, transmittals, and maintaining audit trails
  • Confident working to client protocols and managing multiple deadlines
  • Highly organised with excellent attention to detail
  • Strong communication skills and ability to support multiple stakeholders
  • Proactive, adaptable, and comfortable in a fast-paced environment

Systems & software

• Microsoft Word, Excel, and Project
  • Adobe InDesign and Acrobat
  • Aconex (or similar EDMS)
  • Autodesk Construction Cloud (ACC)

Desirable:
Newforma, MicroStation, BOX, Dropbox, SpecDesigner, and time management systems

This is an excellent opportunity to join a collaborative team environment and play a central role in supporting the delivery of high-quality, design-led projects.

We will do our very best to help you find your ideal job. Our approach is personable and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you.

Please visit our website for all vacancies – https://place.co.uk/

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