A highly regarded architecture and design studio is seeking an efficient, and personable Studio Coordinator to join its friendly London team.

This is a pivotal position at the heart of a busy creative studio, providing vital support across administration, HR coordination, and light PA duties. Acting as the first point of contact for visitors and collaborators, you’ll help maintain the smooth running of the studio while ensuring it remains a warm, well-organised, and professional environment.

Responsibilities

– Support the Finance Manager with staff expenses and receipt tracking

– Organise QA meetings (ISO/WREN/Project checklists) and support project administration

– Keep project management software and HR databases (Rapport3) updated

– Assist with studio facilities, supplies, and maintenance

– Provide administrative support to project teams as required

– Coordinate company meetings, appraisals, and staff calendars

– Assist in planning CPD sessions, training, and team social events

– Help update company policies, guidance documents, and HR records

– Support the employee life cycle — onboarding, inductions, and work experience placements

– Assist with volunteering initiatives and studio-wide events

– Provide light PA support to directors — managing diaries, meetings, and travel

– Draft and respond to correspondence as required

– Support with scheduling, document preparation, and client communications

– Cover reception duties when needed, ensuring a professional front-of-house presence

About you

– 2-3 years’ experience in a similar administrative or studio-based role within an architecture or design practice

– Excellent organisational and multitasking skills with strong attention to detail

– Confident, professional, and approachable communication style

– Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

– Experience using InDesign is advantageous

– Collaborative, adaptable, and comfortable working both independently and as part of a team

– A background or keen interest in architecture, design, or creative industries is desirable

– Right to work in the UK

This is a brilliant opportunity for a motivated Studio Administrator or Junior PA who enjoys variety and thrives in a creative, fast-paced environment. You’ll be joining a welcoming team that values initiative, professionalism, and collaboration with genuine scope for progression as the studio continues to grow.

We will do our very best to help you find your ideal job. Our approach is personable, and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you.

Please visit our website for all vacancies – https://place.co.uk/

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Place is an equal opportunities employer and recruitment agency.

Ref: CS220637