A renowned, award-winning architecture practice is seeking a PA / Project Coordinator to provide high-level support to two Directors in its London studio. This is an exciting opportunity for a confident and highly organised PA who thrives in a fast-paced creative environment and enjoys combining classic PA duties with wider team coordination.

The core focus of the role is providing proactive and reliable PA support — managing complex diaries, coordinating travel, handling correspondence, and ensuring Directors’ time is spent effectively. Alongside this, you’ll also support architectural teams with project-related administration, meetings, and documentation. We’re looking for someone who values stability and is keen to commit long-term, becoming a trusted and consistent part of the team.

Key responsibilities include:

– Providing comprehensive PA support to Directors, including diary, inbox, and travel management

– Preparing documents, reports, and correspondence on behalf of Directors

– Coordinating client meetings, site visits, and project-related schedules

– Acting as a key point of contact for clients, consultants, and internal teams

– Supporting project teams with reports, filing, and light contract administration

– Maintaining project databases and systems (Deltek, Newforma)

– Assisting with timesheets, expenses, and general administration

– Helping to organise team events and office activities when required

What we’re looking for:

– At least 5 years’ experience as a PA, ideally supporting at Director or senior leadership level

– At least 2–3 years’ experience in a coordination or team support role

– Excellent organisational and multitasking skills with sharp attention to detail

– Strong written and verbal communication skills, confident liaising at all levels

– A proactive, discreet, and professional manner with a positive outlook

– Proficiency in Microsoft Office; knowledge of Deltek or Newforma an advantage

– Experience in architecture, design, or another creative environment is desirable

– Someone seeking longevity in their next role, with the ambition to grow and develop within the practice

This is a fantastic opportunity to join a collaborative, design-led practice where you’ll provide vital PA support to senior leadership while enjoying the variety of light project coordination responsibilities.

We will do our very best to help you find your ideal job. Our approach is personable, and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you.

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Ref: CS220604