A leading international architecture practice is looking for an experienced PA / Project Coordinator to join its London studio. This is a fantastic opportunity for a highly organised professional with proven experience supporting senior leaders while coordinating complex project work.

As PA to two Directors, you’ll manage busy diaries, coordinate meetings, and handle day-to-day administration, ensuring their time is spent effectively. At the same time, you’ll act as an integral member of project teams — liaising with clients and consultants, managing documentation, and supporting the smooth delivery of high-profile projects.

Key responsibilities include:

– Providing a proactive, reliable PA service to Directors

– Managing diaries, inboxes, travel, and timesheets

– Coordinating client meetings, site visits, and project calendars

– Supporting project teams with reports, filing, and contract administration

– Maintaining project databases and systems (Deltek, Newforma)

– Acting as first point of contact for client and consultant queries

– Assisting with project team events and office activities

– Offering occasional reception cover and supporting the wider PA team

What we’re looking for:

– At least 4 years’ experience as a Personal Assistant, ideally supporting senior leaders

– At least 3 years’ experience as a Project Coordinator (or in a similar role)

– Excellent organisation and multitasking skills with sharp attention to detail

– Strong written and verbal communication skills

– Professional, approachable, and confident in liaising with clients and colleagues at all levels

– Flexible, adaptable, and calm under pressure

– Proficiency in Microsoft Office; experience with Deltek or Newforma a plus

– A proactive, positive attitude with discretion and reliability

This is a brilliant opportunity to join a collaborative, design-led practice with a global reputation, where your contribution will directly support both senior leadership and project teams in delivering some of the world’s most exciting projects.

We will do our very best to help you find your ideal job. Our approach is personable, and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you.

Please visit our website for all vacancies – https://place.co.uk/

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Ref: CS220592