A well-established and highly respected architecture practice is seeking an organised, proactive, and detail-focused Practice Operations Coordinator to play a key role within its studio team. This is a pivotal position supporting the Directors, project teams, and Practice Coordinator, ensuring the smooth and efficient day-to-day operation of the practice.

The successful candidate will act as a central point of contact for the studio, providing high-quality administrative, operational, and PA support while contributing to the professional presentation and culture of the practice.

Key Responsibilities

Serve as the primary point of contact for the practice, managing telephone communications, responding to enquiries, and welcoming clients and visitors.

Ensure reception and meeting spaces are consistently presented to a high professional standard and prepared for meetings.

Provide administrative support across project teams, including conducting regular audits within the document management system.

Process expenses, coordinate team purchases and training bookings, and provide ad hoc administrative support to Directors.

Deliver PA support to Directors, including diary management, travel coordination, and preparation of materials for meetings and presentations.

Order office supplies and coordinate routine office maintenance.

Provide basic IT support and liaise with external IT service providers as required.

Update website content and support social media activity across LinkedIn and Twitter.

Assist with the preparation and formatting of presentations, brochures, and studio documentation.

Support the planning and delivery of client-facing events and internal social activities.

Maintain project archives and records accurately, securely, and confidentially.

About You

Exceptional organisational skills with a strong attention to detail.

3–4 years’ experience in a design-led studio environment, including a minimum of two years supporting senior executives.

Full driving licence, with the ability to use pool vehicles on occasion.

Confident, professional, and personable communication skills, both written and verbal.

Collaborative and approachable, with the ability to support colleagues at all levels of the practice.

Professional, flexible, and adaptable, with the ability to work effectively across diverse personalities and working styles.

Strong problem-solving skills and sound judgement.

High levels of discretion and professionalism when handling confidential information.

Experience using Adobe InDesign, Canva, or similar design software.

Familiarity with website content management systems such as WordPress.

Confidence interpreting basic project and financial information.

Experience using document management platforms such as Blueroom.

Proven experience planning and coordinating events for groups of 30+ attendees.

The Practice

The practice offers a friendly, collaborative, and supportive working environment where individual contributions are valued and visible. This is an excellent opportunity to work at the heart of a studio recognised for its commitment to quality, service, and thoughtful, considered design, with scope for professional growth and development.

We will do our very best to help you find your ideal job. Our approach is personable and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you.

Please visit our website for all vacancies – https://place.co.uk/

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Ref: CS220654